Built for agencies, solo recruiters, and teams to 200
Built by recruiters,
for recruiters.
A usable, scalable, no-nonsense system for running your whole recruiting desk.
€10 card verification · No commitment · Cancel anytime
The whole desk
Stop juggling tabs.
Sourcing, pipeline, clients, scheduling, invoicing, and feedback usually live in six places, held together by a spreadsheet. PolpoHire runs the whole desk on one screen, so the work between the steps stops falling through the cracks.
See how it fits togetherYour stack today
Why teams switch
Finally, a system your team actually wants to use.
The best system is the one your team opens without being told to. PolpoHire is fast, clear, and built by people who run a full desk on it every day.
Feedback
Every applicant gets a real answer
Automated, evidence-based feedback for every candidate: what matched, what did not, how to improve. Not a template. A real explanation that costs your team nothing and builds a reputation worth having.
Bring your own AI
Your AI model. Your scoring logic.
Connect Anthropic, OpenAI, Google, xAI, or your own endpoint. Your evaluation criteria run on the model you chose, not ours. No black box. No vendor lock-in on the intelligence layer.
Analytics
Pipeline insight that stays with you
Which stages are too slow, which channels bring your best hires, where candidates drop off. This knowledge is yours permanently. It does not leave when the recruiter's contract ends.
Candidate experience
The rejection that builds your employer brand
Most applicants never hear back after applying. PolpoHire gives every candidate a clear, human answer, automatically, so a rejection becomes a moment of respect.
Ada van der Berg
Senior Product Designer · Applied 2h ago
Requirement match
Your portfolio shows strong visual craft and a genuine user-centred approach. For this role we needed significant B2B SaaS product experience and evidence of leading design systems at scale, areas where your background is still developing.
Bring your own AI
Your model. Your criteria. Your control.
Choose your AI model and switch providers as your needs change. Connect your own endpoint if you prefer.
The whole desk, module by module
Every part of the job, in one place.
Pick a module to see the real product on sample data, then open that exact screen in the live demo.
ATS
The hiring core, on one board.
Jobs, candidates, and every stage on one live board you drag. Search everyone you have ever sourced and match them against any open role in a click.
Next: documents with expiry tracking, and a staffing marketplace across agencies.
Why it's different
One product the incumbents don't have.
Most tools cover one slice and leave the rest to spreadsheets. PolpoHire runs the whole desk and ties it together from your placements, with no double entry.
ATS
The hiring core
Jobs, pipelines, a candidate database with boolean CV search and fit scores from the model you connect, and a board you drag.
Agency RevOps
The money side, built in
Gross profit, margin, targets, and commission, calculated from your placements. No spreadsheet on the side.
NL compliance
Wet DBA and the chain rule
Contractor compliance, guarantee periods, and data quality, flagged where the risk sits.
One data model
No double entry
A placement updates revenue, forecast, and compliance at once, because it is one system, not five tabs.
ATS, agency revenue operations, and Dutch contractor compliance in one system. None of the established platforms does this combination natively.
Pricing
The price is on the page.
No sales call.
Pick the modules you need, from two to all six, and switch them on or off any time. Priced per user, per month, and the price is right here on the page. No quote, no demo.
See for yourself
See it before you talk to anyone.
The live demo is the real product on sample data. Open it and click around: no form, no sales call, no waiting on a quote.
Live demo, right now
The real interface on sample data. No form, no call.
Price on the page
€39 / €69 / €99 per user, modular. Nothing to chase.
Month to month
Start today, cancel anytime, no setup fees.
Already on Bullhorn, Carerix, Otys or Vincere? See how switching works.
How it works
You make the decisions. We handle the rest.
PolpoHire takes the operational weight off your shoulders: the scheduling, the follow-up, the feedback. The screening runs on the model you connect.
Applications come in
Through your branded career page or job boards.
You review the shortlist
Top candidates with clear explanations of why they match.
Candidates get a real answer
Everyone receives professional feedback, selected or not.
Proof
We run on it ourselves.
PolpoHire is built and run by Reforge Recruitment & Consultancy. We place candidates on it every day, so every rough edge is one we hit first, and fix first.
Reforge Recruitment & Consultancy runs on PolpoHireFAQ
Questions, answered.
The things buyers ask before they start. If yours is not here, email support@polpohire.com.
Do I need a sales call to see the price or the product?
No. The price is on this page, and the live demo is the real product on sample data. No form, no call, no waiting on a quote.
What does it cost?
Core €39, Plus €69, and Complete €99 per user per month. Pick two modules, four, or all six, and switch them on or off as you need them. See full pricing.
How does the trial start?
With a €10 card verification to get going. No long commitment, and you can cancel anytime.
Can I use my own AI model?
Yes. Connect your own model or endpoint and run your scoring on it, not ours. No black box, and no lock-in on the intelligence layer.
Who owns the data, and where is it hosted?
Your pipeline data stays yours, and production data is hosted in the European Union. How we handle data.
I already run on Bullhorn, Carerix, Otys or Vincere. Can I switch?
We wrote down the honest version: what we can import, what you can export, and what we have not solved yet. How switching works.
Who is it for?
Recruitment agencies and solo recruiters first, and in-house or corporate hiring teams up to 200 people.
Hire better, not just faster.
The whole desk in one place, built by recruiters who still run one. See it for yourself.