Built for agencies, solo recruiters, and teams to 200
A usable, scalable, no-nonsense system for running your whole recruiting desk.
Reforge, our own agency, runs on it every day.
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Reforge
our own agency runs on it, every day
€29
per seat, transparent pricing
BYO AI
your model, your scoring logic
Yours
your pipeline data stays yours
The whole desk
Sourcing, pipeline, clients, and the money side usually live in five tabs and a spreadsheet on the side. PolpoHire runs the whole desk, so the work between the steps stops falling through the cracks.
See how it fits togetherWhy teams switch
We run our own desk on PolpoHire every day. These are the parts that keep us here.
Feedback
Automated, evidence-based feedback for every candidate: what matched, what did not, how to improve. Not a template. A real explanation that costs your team nothing and builds a reputation worth having.
Bring your own AI
Connect OpenAI, Anthropic, Gemini, or your own endpoint. Your evaluation criteria run on your chosen model, not ours. No black box. No vendor lock-in on the intelligence layer.
Analytics
Which stages are too slow, which channels bring your best hires, where candidates drop off. This knowledge is yours permanently. It does not leave when the recruiter's contract ends.
Candidate experience
Most applicants never hear back after applying. PolpoHire gives every candidate a clear, human answer, automatically, so a rejection becomes a moment of respect.
Ada van der Berg
Senior Product Designer · Applied 2h ago
Requirement match
Your portfolio shows strong visual craft and a genuine user-centred approach. For this role we needed significant B2B SaaS product experience and evidence of leading design systems at scale, areas where your background is still developing.
Bring your own AI
Every other ATS locks you into their scoring model. Connect any major provider, or your own endpoint. No black box.
The whole desk, module by module
Pipeline
Every role, every candidate, every stage on one board that updates the moment you touch it. No refresh, no waiting on the server.
Explore the pipeline
Clients
A shared space replaces the endless email thread. Your client sees the shortlist, leaves feedback, and moves candidates forward with you. It is the gap no other system fills.
See the client portalAcme Corp · Senior Backend Engineer
SharedAnalytics
Which stages drag, which channels bring your best hires, where candidates drop off. It stays yours when the contract ends, not with the recruiter who leaves.
See the analytics
The money side
Plans, seats, and invoices in the same place you hire. No separate tool, no month-end scramble to work out who owes what.
See pricingInvoice 2026-014
PaidCompliance
Consent, access, retention, and audit are built in, not bolted on. When a candidate objects to profiling, the AI stops automatically.
How we handle data
Pricing
Priced per seat, so it grows with your team. While the rest of the market hides behind a quote and a demo, ours is right here. Pick a plan and start today.
Solo
€29/ seat / mo
Solo recruiters
Team
Most popular€59/ seat / mo
Small agencies and teams
Scale
€99/ seat / mo
Growing agencies and in-house TA
How it works
PolpoHire takes the operational weight off your shoulders: the screening, the scheduling, the follow-up, the feedback.
Applications come in
Through your branded career page or job boards.
AI screens and ranks
Every application evaluated against your requirements, instantly.
You review the shortlist
Top candidates with clear explanations of why they match.
Candidates get a real answer
Everyone receives professional feedback, selected or not.
Proof
PolpoHire is built and run by Reforge Recruitment & Consultancy. We place candidates on it every day, so every rough edge is one we hit first, and fix first.
More teams, as we grow
The whole desk in one place, built by recruiters who still run one. See it for yourself.